Madison County Police Records
Madison County police records are managed by the Sheriff's Office Records Division in Edwardsville. This county sits in the Metro East region of Illinois, just across the river from St. Louis. You can request police records from Madison County through their Records Division by mail, email, or in person at 405 Randle Street. The office is open Monday through Friday, 8:00 AM to 4:00 PM, and you should plan to arrive by 3:30 PM for walk-in requests. This guide covers how to search for and get police records from Madison County agencies.
Madison County Quick Facts
Madison County Sheriff Records Division
The Madison County Sheriff's Office Records Division handles police record requests for the county. This is where you go to get copies of incident reports, crash reports, and arrest data from the sheriff's jurisdiction. The office is at 405 Randle Street in Edwardsville, IL 62025. For administrative questions, call 618-692-6087.
Madison County charges specific fees for police records. Background checks cost $3.00. Crash reports cost $8.00 if you pick them up in person and $12.00 if you order them online. You need a photo ID to get copies of records. Credit cards are accepted with a $1.75 service charge on top of the record fee. These prices are set by the Madison County Sheriff's Office and can change, so call ahead to verify the current amounts before you make a trip to Edwardsville.
The Madison County Sheriff's Records Division page shows the fees and steps for getting police records.
This page lists the current fees and what you need to bring when requesting records in person.
| Address | 405 Randle Street, Edwardsville, IL 62025 |
|---|---|
| Admin Phone | 618-692-6087 |
| jacerna@madisoncountyil.gov | |
| Hours | Monday through Friday, 8:00 AM to 4:00 PM (arrive by 3:30 PM) |
| Website | madisoncountyil.gov/departments/sheriff |
FOIA Requests for Madison County Police Records
The Illinois Freedom of Information Act at 5 ILCS 140/ gives you the right to request police records from any public agency in Madison County. This includes the sheriff, local police departments, and county offices. Put your request in writing. State what records you want with as much detail as you can. Include dates, names, case numbers, and locations if you have them.
Madison County must respond to your FOIA request within five business days. The office can take up to ten days if the request is complex or if they need to pull records from different divisions. If your request is denied, the response must explain which FOIA exemption applies. You can appeal a denial to the Illinois Attorney General's Public Access Counselor. Most police records in Madison County are available once a case has been closed, though some parts may be redacted to protect witness names or ongoing investigations.
The Madison County Sheriff's Office main page is shown below.
From this site, you can find contact info and links to submit records requests in Madison County.
Madison County Circuit Court Records
The Madison County Circuit Clerk is Patrick McRae. His office stores all court case files connected to police records. After an arrest in Madison County, the case moves to the circuit court for hearings, pleas, and sentencing. The clerk keeps every filing, motion, and court order in the case file. You can search these records to find what happened after a police report was filed.
The clerk's office is at 157 N. Main Street, Suite 109, in Edwardsville, IL 62025. Call 618-692-6240 for questions about court records. The Madison County Circuit Court website has more details on how to look up case information. Court records show charges, plea deals, trial results, and sentences. This is a good next step after you find a police report in Madison County and want to know the outcome.
The Circuit Court site lets you search for case filings and outcomes in Madison County.
State Police Records Covering Madison County
ISP Troop 8, based in Collinsville, covers Madison County. State troopers patrol highways and handle incidents on state roads in the area. If a state trooper wrote the police report you need, contact ISP directly. Their FOIA page is at isp.illinois.gov/Foia. You can also email ISP.FOIA.Officer@illinois.gov with your request.
Criminal history checks for Madison County residents go through the ISP Bureau of Identification. The Uniform Conviction Information Act (20 ILCS 2635/) limits public access to conviction data only. Arrests that did not end in a conviction are not public. The Criminal Identification Act (20 ILCS 2630/) further controls what can be shared and who can see sealed or expunged records in Madison County. You can check your own record through the Access and Review process at a Live Scan vendor location.
Note: Crash reports from ISP cost $5.00 each and must be paid by check or money order.
What Madison County Police Records Include
Police records from Madison County contain different types of information depending on the nature of the report. An incident report will list the date, time, and location of the event. It has the names of the people involved and a summary of what happened. The responding officer's name and badge number are part of the report too.
Some common records from Madison County police agencies include:
- Incident and offense reports
- Arrest records and booking details
- Traffic crash and accident reports
- Dispatch logs from 911 calls
- Warrants and court orders
Not all parts of a police report are public. The FOIA has exemptions that let agencies hold back certain details. Private info about victims, witness statements in open cases, and details that could compromise an active investigation may be blacked out. Once the case is resolved, more of the record becomes available in Madison County. If you get a partially redacted report, you can ask for a fuller version after the case closes.
Cities in Madison County
Madison County has many cities and villages. Each may have its own police force or rely on the county sheriff for law enforcement. Police records from a city department must be requested from that agency directly, not the Madison County Sheriff.
Major communities in Madison County include Alton, Granite City, Collinsville, Glen Carbon, Troy, and Highland. All criminal cases from these areas are filed at the Madison County Circuit Court in Edwardsville. Contact the local police department for the initial report, then check the circuit clerk for court outcomes.
Nearby Counties
These counties border Madison County. If you need police records but are not sure which county handled the case, check the exact address of the incident. Each county runs its own records system.